Texas's leading enterprises
- Cattle
- Cotton
- Grains and hay
Whatever you run, the same principle holds: a record is only worth keeping if it can answer the question someone will eventually ask it. For the fields every record needs, see what belongs on a farm record template.
Who asks for your records in Texas
Farm records get requested by more parties than most operators expect. In Texas the usual list includes the Texas Department of Agriculture (TDA) and its pesticide and licensing programs; federal programs administered through USDA; organic certifiers, if you are certified or transitioning; and the buyers, packers, and auditors you sell to. The specifics vary by program, so treat the agencies below as the authority, not this page.
For a fuller picture of the audiences a record has to satisfy, see who asks for farm records.
Records that matter most for Texas operations
Treatment and withdrawal records
For every treatment, keep the animal or group, the product, the dose and route, and the withdrawal periods copied from the label. An animal is not clear for sale or slaughter, or its milk for shipment, until that window has passed.
Feed and movement records
Record what animals were fed and when they moved between groups or pastures. These are the records a buyer or auditor uses to reconstruct where an animal has been.
Lot and traceability records
Give each harvest a lot code and keep it identical everywhere it appears, so a lot traces back to the inputs applied to it and forward to the customers it shipped to.
More on the application side is in spray and input records, and you can start on paper with the free printable templates.
Where to verify the specifics
The authorities for Texas record-keeping requirements are the state's land-grant extension service and its department of agriculture. Check the current rules with them before relying on any summary, including this one.
- Texas A&M AgriLife Extension Service
- Texas Department of Agriculture (TDA)
Keep Texas records that hold up
Farm40 keeps crops and livestock records in one place, enforces withdrawal windows, and exports everything as CSV when an agency or buyer asks. Free for 7 days, then a flat $19 a month. $0 due today, cancel anytime.